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August 20, 2008

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Insert a Table into Copy with Ease
by Tim Donnelly, guest writer —
T
ables are a great way to quickly highlight statistical data. But, not all tables are large. How can you create a small table so that text flows around it?

With the newer versions of Word, you can do this pretty easily. Just create your table, go to the "Table" menu, choose "Table Properties," and click "Around" for your options.

For the older versions of Word, there's a workaround that still works really well. Try this:

1. Open your existing document

2. Click the "Text Box" button on the "Drawing" toolbar or, go to the "Insert" menu and choose "Text Box"

3. Click and drag your mouse to create a text box

4. Click inside the text box, go to the "Table" menu and choose "Insert Table"
An "Insert Table" box will appear. You can set the number of columns and rows for your table. Then, leave the "Table Width" on "Auto" and click "OK."

5. Insert your data in the table cells

6. Click on the text box, go to the "Format" menu and choose "Text Box"

7. Click the "Wrapping" tab and choose your preference

8. Click the "Colors and Lines" tab, go to the "Lines" section, click on "Color" and choose "No Line"

9. Click "OK"

Helpful Hints

You can format the table by selecting the table (go to the "Table" menu and "Select Table"), going to the "Format" menu and selecting "Borders and Shading." You can also use the "Tables and Borders" toolbar by going to the "View" menu, pulling down to "Toolbars" and choosing "Tables and Borders."

You can adjust the position of the text box by clicking and dragging it or, by following step 7 and numerically adjusting its position with the "Position" tab.

You can choose to either lock the text box so it remains on one particular page or allow it to move with the text. You can find these options by following step 7 and the "Position" tab.

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